Data Protection Information and Basis for any Declarations of Consent given

The Austrian Deloitte companies (Deloitte Services Wirtschaftsprüfungs GmbH; Deloitte Financial Advisory GmbH; Deloitte Tax Wirtschaftsprüfungs GmbH, Deloitte Audit Wirtschaftsprüfungs GmbH, Deloitte Consulting GmbH, Deloitte Financial Advisory GmbH, Deloitte Wirtschaftsprüfung Styria GmbH, Deloitte Oberösterreich Wirtschaftsprüfungs GmbH, Deloitte Salzburg Wirtschaftsprüfungs GmbH and Deloitte Tirol Wirtschaftsprüfungs GmbH - together "Austrian Deloitte companies") organize events as part of their respective entrepreneurial activities. The particular event and the particular Austrian Deloitte company organizing the event can be found in the respective registration form, which links to this information sheet. This information sheet explains how personal data is being processed when registering for the event and at the event itself.

1.   Registration for the Event

To register for the event and to prepare, execute and follow up this event, first and last name, associated company, department and function as well as e-mail address are required. The e-mail address serves in particular for the announcement of any postponements, changes of the event location, etc. as well as the possible sending of event documents after the event. Without the processing of this data, the registration for and the performance of the event as well as the event follow-up is not possible.

• Purpose of data processing: Preparation, performance and follow-up of events for which the person concerned has registered as well as associated registration management.
• Legal basis of data processing: Fulfilment of contract and pre-contractual measures (Art. 6 para. 1 lit. b) GDPR).
• Categories of recipients: The employees of the Austrian Deloitte companies involved in the preparation and performance of the event.
• Storage period: Up to one month after the event has taken place.
• Controller: The particular Austrian Deloitte company organising the particular event.

2.   Photos and Videos at the Event

The particular Austrian Deloitte company organizing the event intends to take photos and/or videos of the event, which will also show the participants of the event. Pictures of individual participants in large or portrait format will only be taken with the separate consent of the persons concerned.  These photos and/or videos are published on the websites (www.deloitte.at, www.deloittefuturefund.at and www.deloittetax.at) and social media accounts (facebook, LinkedIn, Twitter and Instagram) operated by the Austrian Deloitte companies as well as on the intranet of the Austrian Deloitte companies.

• Purpose of data processing: see first paragraph of this clause 2.
• Legal basis of data processing: Protection of legitimate interests (Art. 6 para. 1 lit. f) GDPR) of the particular Austrian Deloitte company organising the particular event and of the other Austrian Deloitte companies. Without the use of the photos and/or videos produced, it is not possible for the Austrian Deloitte companies to report in a meaningful way on their own events and to use them for their own advertising purposes.
• Categories of recipients: The other Austrian Deloitte companies and their employees; IT service providers; any person who has access to the Internet.
• Storage period: As long as these photos and/or videos are suitable to justify the above mentioned purpose of processing.
• Controller: The particular Austrian Deloitte company organising the particular event.

3.   Sending E-Mails and Printed Matter for Advertising Purposes

If the participant in the course of registration for the event has agreed separately to the sending of e-mails and printed matter for advertising purposes, the data disclosed during registration for the event will also be processed for this purpose. The consent refers to the sending by both the particular Austrian Deloitte company organizing the particular event and all other Austrian Deloitte companies. The provisions of this clause 3 are the basis and part of the declaration of consent given by the participant.

• Purpose of data processing: Sending e-mails and printed matter (letters, mailings) for advertising and providing information about services and products as well as for invitations to events by and with the Austrian Deloitte companies through the particular Austrian Deloitte company organizing the particular event or the other Austrian Deloitte companies.
• Legal basis of data processing: Consent of the data subject (Art. 6 para. 1 lit. a) GDPR).
• Categories of recipients: Processors engaged by the Austrian Deloitte companies for the production and sending of electronic messages and postal printed matter.
• Storage period: Until withdrawal of the consent given at any time and without giving reasons. The withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal.
• Controller: The respective Austrian Deloitte company sending the e-mail or printed matter.

4.   Rights of the Data Subjects

In connection with the data processing according to the above clauses 1. – 3. the data subjects have the right of right to request from the controller access to and rectification or erasure of personal data or restriction of processing concerning the data subject or to object to processing as well as the right to data portability. Furthermore, the data subjects have the right to lodge a complaint with a supervisory authority (in Austria the Austrian Data Protection Authority).

5.   Contact Details of the Austrian Deloitte Companies and the Data Protection Officer

Deloitte Services Wirtschaftsprüfungs GmbH, Deloitte Tax Wirtschaftsprüfungs GmbH,
Deloitte Consulting GmbH and Deloitte Financial Advisory GmbH: Renngasse 1, 1010 Vienna;
Tel   +43 1-537 00-0, Fax +43 1-537 00-1000, E-Mail office@deloitte.at

Deloitte Wirtschaftsprüfung Styria GmbH: Paulustorgasse 10, 8010 Graz, Tel +43 316 373037, Fax: +43 316 373037-30, E-Mail graz@deloitte.at

Deloitte Oberösterreich Wirtschaftsprüfungs GmbH: Johann-Konrad-Vogel-Straße 7-9, 4020 Linz, Tel +43 732 675290, Fax: +43 732 675290-600, E-Mail oberoesterreich@deloitte.at

Deloitte Salzburg Wirtschaftsprüfungs GmbH: Ignaz-Rieder-Kai 13A, 5020 Salzburg, Tel +43 662 6300620, Fax +43 662 6300620-1500, E-Mail salzburg@deloitte.at

Deloitte Tirol Wirtschaftsprüfungs GmbH: Wilhelm Greil Strasse 15, 6020 Innsbruck; Tel +43 512 582555, Fax +43 512 582555-911, E-Mail tirol@deloitte.at

Current data protection officer of all Austrian Deloitte companies: Mag. Sascha Jung, LL.M. LL.M., Renngasse 1/ Freyung, Postfach 2, 1010 Vienna, Austria, E-Mail privacy@deloitte.at.