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Val-I-Pac (industrial packaging)
Special mission of the statutory auditor
Companies responsible for industrial packaging must inform the government on the volume of packaging brought onto the Belgian market. They also need to specify how they have obtained proof that their packaging has been recycled and recovered.
Once a year, companies must submit this information to the IVC / CIE (Interregionale Verpakkingscommissie / Commission Interrégionale des Emballages).
Companies may become members of VAL-I-PAC, an association which reports to the IVC / CIE on their behalf. Once a year, members must provide VAL-I-PAC with details of their single-use and reusable industrial packaging in order to enable VAL-I-PAC to fulfill the information obligations imposed by the IVC / CIE. Note that a common electronic declaration for both Val-I-Pac (Industrial packaging) and Fost Plus (Household packaging) is possible.
To ensure smooth processing of data, members must ensure that VAL-I-PAC receives their final declaration forms by 28 February at the latest.
If the contribution to VAL-I-PAC exceeds 5.000€, a certification of the declaration must be obtained every 4 years. An auditor (member of the IBR / IRE) will perform certain procedures prescribed by VAL-I-PAC on the declaration. Final declarations must be certified by June 30 at the latest.
Note however that no annual audit is required. Certifications only need to be provided in the first year of membership, and then on a 1-3-6-9 basis i.e. a member who joins in 2007, must have an audit report in 2007, 2009, 2012, 2015 ... This audit consists of a limited review based on samples and analytical procedures. The accounting and administrative organisation of the company, including the internal control procedures must also be reviewed by the auditor.