Privacy Notice for Deloitte Alumni Registration

Revision date: May 2018

Introduction

Information is a key point to respect the fairness of the processing operation. Moreover, the right to be informed is a pre-requisite for the exercise of data subjects' rights.

We are committed to protecting your privacy and handling your information in an open and transparent manner. This privacy statement sets out how we will collect, process, store and protect any personal data collected.

Please review this document carefully regarding the collection and use of personal information submitted through the Deloitte Alumni Registration process (referred to herein as the “Deloitte Alumni”).

Click on the links below to take you to the more detailed sections of this notice:

Who this privacy statement applies to and what it covers?

Collection of personal information

Why is the collection required?

Who we disclose your information to?

Protection of your personal information

How long we keep your information for?

Your rights

Changes to this privacy statement

 

Who this privacy statement applies to and what it covers?

This privacy statement applies to the Alumni Contact List of Deloitte Greece Entities[VD(-A1] , with registered office address at Fragkokklisias 3a and Granikou Str.,151 25, Maroussi, Greece  (“Deloitte”, “we”, “us” or “our”).

Collection of personal information

 

We maintain personal information that you as a former employee of Deloitte voluntarily submit and, in some cases, personal information that is submitted on your behalf, provided that you have explicitly consented on this processing.

You are responsible for ensuring that any personal information submitted by or about you to Deloitte Alumni is accurate, complete and up-to-date. The submission of any inaccurate, false and/or incomplete information may make you ineligible for Deloitte Alumni initiatives.

If you are providing personal data about an individual other than yourself (such as a referred former Deloitte employee), you must obtain the explicit consent of this individual for the collection, processing and use of personal data as described herein before submitting any of his/her personal data. The consent of the referred former Deloitte employee must be provided to us together with the submission of the alumni’s personal data.

To the extent any personal data of a sensitive nature is submitted by you (e.g., data relating to gender, race or ethnic origin, political opinions, religious beliefs, trade union membership, criminal record, physical or mental health or sexual orientation), you agree that such information may be used in accordance with applicable law and defined herein. We do not request sensitive personal data except where it is required by applicable legislation.

Why is the collection required?

Your personal data will be used for the purposes of the Deloitte Alumni program, which may include invitations to events organised by Deloitte, communications such as newsletters, business insights or invitations to conferences we organise or sponsor, continuing education opportunities, career events and to request additional information as required.

We will use your personal data strictly in the context of the consent you provide to us.

Who we disclose your information to?


In connection with one or more of the purposes outlined in the “Why is the collection required?” section above, we may disclose details about you to:

·         other members of the Deloitte Network

·         third parties that provide services to us and/or to the Deloitte Network

·         competent authorities (including courts and authorities regulating us or another member of the Deloitte Network)

·         other entities within the Deloitte Network and other third parties as part of a corporate transaction such as a sale, divestiture, reorganization, merger or acquisition.

Please note that some of the recipients of your personal data mentioned above may be based in countries outside the European Economic Area whose laws may not provide the same level of data protection. In such cases, we will ensure that there are adequate safeguards in place to protect your personal data that are in compliance with applicable legislation.

Further details of the transfers described above and the adequate safeguards used by Deloitte in respect of such transfers (including copies of relevant agreements) are also available from us by contacting DataPrivacyOfficer@deloitte.gr.

 

In all cases, we may need to disclose your personal data if required to do so by law, a regulator or during legal proceedings.

 

Protection of your personal information

We use a range of physical, electronic and managerial measures to ensure that we keep your personal data secure, accurate and up to date. These measures include:

·         Awareness and training to relevant staff to ensure it is aware of our privacy obligations when handling personal data;

·         Administrative and technical controls to restrict access to personal data on a ‘need to know’ basis;

·         Technological security measures, including fire walls, encryption and anti-virus software;

·         Physical security measures, such as staff security passes to access our premises.

Although we use appropriate security measures once we have received your personal data, the transmission of data over the internet (including by e-mail) is never completely secure.  We shall endeavour to protect your personal data, by any appropriate measure.

How long we keep your information for?

We will hold your personal data on our systems as long as is necessary for the relevant purpose of collection, after which we will seek your consent for any further processing. After the above mentioned retention period, we will proceed to the erasure of your personal data.

 

Your rights


You have various rights in relation to your personal data. In particular, you have the right to:

·         Obtain confirmation that we are processing your personal data and request a copy of the personal data we hold about you

·         Request the update of the personal data we hold or the rectification of such personal data that you think is incorrect or incomplete

·         Request the erasure of your personal data  or restrict the way we process them;

·         Withdraw your consent to our processing of your personal data (to the extent such processing is based on consent)

·         Receive a copy of your personal data , which you have provided to us, in a structured, commonly used and machine-readable format and/or request that we transmit such personal data to another party (to the extent the processing is based on consent or a contract)

·         Object to our processing of your personal data.

To exercise any of your rights or make a complaint to us relating to your privacy or if you have any other questions about our use of your personal data, please send an email to: DataPrivacyOfficer@deloitte.gr

 

or write to us at the address below:

 

Data Protection Officer

3a Fragkoklissias & Granikou str.

151 25 Maroussi, Attika, Greece

 

Right to complain


If you are unhappy with the way we have handled your personal data or any privacy query, or request that you have raised with us, you have the right to complain to the Hellenic Data Protection Authority (“HDPA”).

 

Changes to this privacy statement


We may modify or amend this privacy statement from time to time, at our discretion.

To let you know when we make changes to this privacy statement, we will amend the revision date at the top of this page. The new modified or amended privacy statement will apply from that revision date. Therefore, we encourage you to periodically review this statement in order to be informed about how we are protecting your personal data.

If at any time you do not agree with this Privacy Notice (as revised from time to time) you must withdraw your consent for the Deloitte Alumni programme by sending an email to: DataPrivacyOfficer@deloitte.gr