Signatories Manager

Locate and manage global signing authority information through one digital solution.

Signatories Manager
Time is of the essence when it comes to seeking legal signing authority.

Highly qualified Legal teams and Co Secs often spend an inordinate amount of time searching for and manually responding to authorised signatory requests. This problem is compounded by businesses with global operations and complex organisational structures, looking to access and share information across jurisdictions. If contracts are later found to have been executed by unauthorised signatories, the financial and reputational consequences could be very significant.

But what if you could promote a new digital-first Legal function that allows your team to better service the broader business with authorised signatory requests?

Introducing Signatories Manager.

Underpinned by years of global technology and legal expertise, the cloud solution will integrate with your internal people systems and compliments existing e-signing solutions (e.g. DocuSign) to act as a single source of truth for signing authority information.

The intelligent rules engine will query your entity information against company bylaw and legislation within that jurisdiction – reducing risk exposure and promoting greater corporate governance. What’s more, you’ll save time and be able to refocus your legal resource, with business teams able to self-service many of their own authorised signatory requests.

Benefits

Save time and effort

Save time and effort

Automate the look-up and verification of authorised signatories across your organisation using the central database and rules engine. The solution will further reduce the need for manual intervention by automatically flagging support requests for exceptions and generates the Power of Attorney information on your Legal team’s behalf. This will accelerate business response times by saving up to 30 minutes per request and reduces the complexity and error rate of managing high-volume, multi-jurisdictional requests.

Reduce risk of unauthorised signatories

Reduce risk of unauthorised signatories

Mitigate the risk exposure linked to contracts executed by unauthorised signatories, through a central database for company-wide signing authority information – where an audit trail is provided for all look-ups. The rules engine will further verify system contacts against company bylaw and local legal jurisdictional rules before generating POA, promoting the standardisation of signing authority documents.

Single source of truth

Single source of truth

The solution will act as a single source of truth for managing authorised signatories requests across your business, including digital POA record management and generating POA. The management dashboard will also give users insight into the number of people who are accessing the system, who is regularly recommended for POAs and keep track of when key POAs will expire.

Empower the business

Empower the business

Transform the internal customer experience your Legal team is offering to the business, through Signatories Manager’s user-friendly portal, which allows broader business teams to quickly and easily locate authorised signatories. This empowers business teams to self-service their own requests and unburdens your Legal team, helping refocus their attention on higher value work that delivers real business value.

Tailored to your organisation

Tailored to your organisation

Signatories Manager will integrate with your existing people systems (e.g. Workday and SAP) and works alongside e-signing solutions (e.g. DocuSign). The rules engine is also highly configurable to take into consideration individual company bylaws and policy requirements (e.g. global operational entity and Directorship structure) and is continuously updated with global legislation that matches the jurisdictions you operate in.

Cleanse and manage your signatories information

Cleanse and manage your signatories information

Keeping your authorised signatory information accurate and up to date is no easy feat – especially when data is being held in multiple formats (e.g. Excel and PDF) and stored by several different departments globally. We’ll handle the cleansing and on-boarding of your data, integrate all relevant data sources and create these as digital records through the centrally hosted cloud application.

Features

Rules engine enriched with global legislation and company policy
Digital record management
Power of Attorney lifecycle management
Integration with existing systems
Dashboard reporting
Audit trail capture
Secure cloud-hosted

How it works

We’ll kick off with a collaborative session that will help us understand your existing legal entity structure and unique signatory requirements, e.g. which entities are in scope, the document types and where they are stored. We will also set key clear programme objectives and create a tailored roadmap on how we expect to achieve these.
Existing Legal Entity Data will be health checked and reconciled against public records prior to on-boarding into Signatories Manager. Relevant corporate documents will be collected, and structured data will be extracted, enriched and normalised using organisational information, e.g. HR and Legal Entity.
Signatories Manager’s rules engine will be configured to take into consideration internal policy and company bylaw and enriched with both local and global relevant legislation based on the jurisdictions in which you operate. The self-service internal portal and automated templates for generating Power of Attorney will also be configured to your business support needs.
Users from across the business will request signing authority information via the self-service internal client portal and receive results rapidly – bypassing traditional time and admin intensive processes. Management will access Signatories Manager’s dashboard to understand where authorisation is being granted by Power of Attorney and keep track of when authorities are set to expire.
We know that company signing authority information is constantly changing. As a fully managed and maintained solution, we’ll coordinate ongoing updates on data hygiene, system integrations, and rules engine configuration to the latest international signature authorisation and delegation law.

Contact us

Locate and manage global signing authority information through one digital solution.

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