VATOnline

Why should you automate the online data reporting?

The real-time online data reporting requirement, which enters into force as of 1 July 2018, may prove to be a sensitive issue for your company in three ways:

• Ongoing itemised reporting at short deadlines

• Pre-defined reporting structure

• Storage of identification codes for invoices

Ongoing itemised reporting at short deadlines

Under the regulations, all companies must comply with the real-time online reporting requirement. Accordingly, taxpayers are required to report real-time information to the NAV on all invoices with a VAT content of at least HUF 100,000 issued using an invoicing programme.

This itemised reporting obligation poses an insurmountable challenge for companies that are yet to implement at least a semi-automated solution. The requirement of real-time reporting increases the likelihood of manual errors, and the HUF 100,000 threshold (compared to the originally proposed HUF 2,000,000 amount) significantly increases the number of invoices affected by the regulation.

Pre-defined reporting structure

Invoice data must be submitted to the tax authority in a pre-defined format. This means that the regulation is not aligned with the current operation of companies, and no distinction is made on the basis of special activities and industry-specific features. Compliance with this one-size-fits-all arrangement presents a challenge for businesses as they need to review the data structure of their invoice data. At the same time, the standardised requirement offers an opportunity for full or partial automation at a company level since all businesses must standardise their otherwise unique invoicing arrangements.

Storage of identification codes for invoices

Following the submission of data, the NAV generates a unique identifier for each invoice. This code must be stored separately for each invoice. If you do not employ an automated solution for linking invoices and confirmation codes, then the above administrative burden will be doubled, starting from the date when the regulation enters into force.

Why VATOnline?

VATOnline is Deloitte’s VAT technology solution, which is capable of fully automating the reporting process from the extraction of invoice data all the way to the storage of the tax authority’s confirmation code for each invoice.

During the development of the software our experts regularly consulted the tax authority and the legislators to ensure that VATOnline is fully compliant with the requirements concerning the online reporting obligation.

Based on your company’s needs, our technology solution provides two levels of integration, ensuring compliance and the protection of your sensitive data at all times.

What is next?

The online reporting obligation is fast approaching and raises issues that all companies need to be able to address. We are convinced that automation is one of the best solutions. Our tax experts and dedicated tax technology team can help you with ensuring compliance.

If you would like to request more information or learn more about how VATOnline works, please contact our professionals who will be delighted to discuss with you how the software can be integrated into your workflow.

You may also contact our experts if your company is already working on a different solution for online reporting, as our deep expertise in tax matters and tax technology enables us to assist you in making sure that your solution fully meets the tax authority’s requirements.