Privacy

Privacy Policy

Last revised: 31 July 2017

Privacy Policy (Declaration of Protection of Personal Information)

As a personal information handling business operator as defined in the Act on the Protection of Personal Information (hereinafter the “Act on the Protection of Personal Information” or the “Act”), each entity of Deloitte Tohmatsu Group (Deloitte Japan) recognizes the need and importance of protection of personal information. To ensure rigorous protection of personal information, each entity of Deloitte Tohmatsu Group (Deloitte Japan) complies with the basic policy below concerning protection of personal information, and familiarizes all personnel with this policy.

*  Deloitte Tohmatsu Group (Deloitte Japan) is the name of the Japan member firm group of Deloitte Touche Tohmatsu Limited (hereinafter “DTTL”), a UK private company limited by guarantee. Please click here for the list of entities comprising the Group.
 

1. Basic Policy

1. Each entity of Deloitte Tohmatsu Group (Deloitte Japan) complies with the Act on the Protection of Personal Information, guidelines issued by relevant authorities, and other laws and regulations concerning proper handling of personal information.

2. Each entity of Deloitte Tohmatsu Group (Deloitte Japan) acquires personal information in a proper manner, and except as otherwise provided for by law, uses such information within the purpose of utilization of personal information that has been disclosed in advance, was informed or explicitly stated at the time of receipt.

3. In order to prevent loss, alteration or leakage of personal information, each entity of Deloitte Tohmatsu Group (Deloitte Japan) implements appropriate security controls for handling of personal information including information security.

4. Each entity of Deloitte Tohmatsu Group (Deloitte Japan) reviews, on a regular basis, its management system and efforts for the protection of personal information to attain continuous improvement.
 

2. Handling of Personal Information

By posting the “Declaration of Protection of Personal Information” on this website, each entity of Deloitte Tohmatsu Group (Deloitte Japan) discloses in advance the purposes of utilization of personal information and potential joint utilization of personal information.


(1) Purposes of Utilization of Personal Information

(i) To introduce and/or provide accounting audit and assurance services, risk advisory services, financial advisory services, consulting services, tax services, legal services, and various other services to be offered or rendered by each entity of Deloitte Tohmatsu Group (Deloitte Japan) (including procedures to check independence and conflicts of interest, etc.);

(ii) To provide information through publications (including newsletters and other information provided on websites, by email, and by other means) issued by each entity of Deloitte Tohmatsu Group (Deloitte Japan), and to provide information on sales and/or subscriptions of such publications;

(iii) To inform of and operate various seminars and study sessions;

(iv) To select and hire personnel (including partners, directors and any other staff engaged in business within Deloitte Tohmatsu Group (Deloitte Japan), regardless of their titles) and to conduct human resources management after hiring;

(v) To make proposals, take statistics, conduct researches and respond to requests for advice from public organizations concerning services provided by each entity of Deloitte Tohmatsu Group (Deloitte Japan), and to otherwise engage in contribution to society;

(vi) To respond to various inquiries from you; and

(vii) To implement comprehensive risk management based, inter alia, on the requirements for compliance with laws and regulations and quality control.


(2) Joint Utilization

A. Joint Utilization by Entities of Deloitte Tohmatsu Group (Deloitte Japan)

Each entity of Deloitte Tohmatsu Group (Deloitte Japan) may jointly utilize the acquired personal data with any other related entity or entities of Deloitte Tohmatsu Group (Deloitte Japan) or any other member firm or firms of DTTL within the scope of any of the above-mentioned purposes.

(i) Items that may be jointly utilized

<External Information>
• Name (including the place of work, division to which a person belongs, title, and position whereby a specific person’s name can be identified), address, telephone number, facsimile number, email address, and the requests made by the person, etc.
• Matters concerning inquiries
• Matters concerning services provided

<Internal Information (Personnel Information)>
• Name and other information concerning his/her employment and performance evaluations

(ii) Scope of joint users:

• Deloitte Tohmatsu Group (Deloitte Japan) (please click here for the list of entities)
• Member firms of DTTL (please click here for the list of member firms)
• Tohmatsu Corporate Health Insurance Kumiai (Japan) (on personnel information)

(iii) Purpose of joint use:

• Within the scope in the “(1) Purposes of Utilization of Personal Information” above, it may be jointly utilized on a need basis

(iv) Entity responsible for management of joint utilization: Deloitte Tohmatsu LLC


B. Specific Joint Use by Members of Real Estate Appraisal Associations

If any entity of Deloitte Tohmatsu Group (Deloitte Japan) is a member entity of the Japanese Association of Real Estate Appraisal or of any prefectural real estate appraisal association, such entity may, as a matter specific to the relevant entity and apart from the joint utilization described in Paragraph A above, make a joint utilization as described below in relation to the real estate appraisal and valuation services, pursuant to the rules of the relevant real estate appraisal association.

(i) Items of joint utilization: data items of individual pricing factors, including location, value and square footage of the property, names of transacting parties, width of the road facing the property as well as regional pricing factors, including restrictions under public law and local features;

(ii) Scope of joint users: The Japanese Association of Real Estate Appraisal, prefectural real estate appraisal associations, and their respective members;

(iii) Purpose of joint utilization: land price publication, land price investigation and other public appraisals, and real estate appraisal and valuation services as set forth in Article 3 of the Act on Real Estate Appraisal; and

(iv) Entity responsible for management of joint utilization: The Japanese Association of Real Estate Appraisal.


(3) Provision to Third Parties

As a rule, entities of Deloitte Tohmatsu Group (Deloitte Japan) do not provide personal data to any third parties, except where such provision is permitted by applicable laws or regulations, or where the person is deemed to have consented to such provision under the purpose or policy of applicable laws and regulations.
 

(4) Provision to Third Parties in a Foreign County

When an entity of Deloitte Tohmatsu Group (Deloitte Japan) provides personal data to a third party in a foreign country (hereinafter a country or region located outside the territory of Japan), it provides the personal data only to a person establishing a system conforming to standards prescribed by rules of the Personal Information Protection Commission as necessary for continuously taking action equivalent to the one that it shall take concerning the handling of personal data, or it provides personal data only when a consent on such provision to a third party in a foreign country is obtained in advance from the principal.
 

3. Management of Personal Information

(1) Each entity of Deloitte Tohmatsu Group (Deloitte Japan) strives to keep personal data accurate and up to date within the scope necessary to achieve a utilization purpose.

(2) In order to prevent loss, destruction, alteration or leakage of personal information, each entity of Deloitte Tohmatsu Group (Deloitte Japan) safely manages personal information and takes appropriate information security measures against unauthorized access, computer viruses.

(3) Each entity of Deloitte Tohmatsu Group (Japan Group) appoints an individual responsible for management of personal information to implement appropriate control over personal information. Each entity of Deloitte Tohmatsu Group (Deloitte Japan) ensures appropriate handling of personal information in its day-to-day business by offering training programs focused on protection and proper management of personal information for partners, directors and other staff.

(4) Each entity of Deloitte Tohmatsu Group (Deloitte Japan) appropriately supervises its personnel and its trustees with respect to the handling of personal information.

 

4. Procedures to Comply with Requests on Retained Personal Data for Disclosure, Correction, etc.

Upon receiving a request on any personal data retained, such as a request for disclosure, correction and utilization cease, etc. under the Act on the Protection of Personal Information, each entity of Deloitte Tohmatsu Group (Deloitte Japan) will appropriately meet such request pursuant to applicable laws and regulations.

(1) Procedures: Please contact the Help Desk indicated below. Help Desk will inform you of the specific procedures to follow.

(2) Help Desk of each entity of Deloitte Tohmatsu Group (Deloitte Japan): Please click here.
 

5. Complaints/Inquiries

If you have complaints, opinions or questions regarding the handling of personal information by each entity of Deloitte Tohmatsu Group (Deloitte Japan), please contact here.

* Except in the case of joint utilization, management of personal information is implemented by each entity of Deloitte Tohmatsu Group (Deloitte Japan) at its own responsibility, and no other entities within Deloitte Tohmatsu Group (Deloitte Japan) or no other member firms or firm of DTTL will be jointly liable for such management without a basis of individual and specific circumstances.

 

6. Revision of the Privacy Policy

Each entity of Deloitte Tohmatsu Group (Deloitte Japan) may from time to time revise all or a part of this Privacy Policy as necessary. When revisions are made, the updated Privacy Policy will be posted on this homepage, or notified by other appropriate means.

 

Privacy Statement

In order to properly handle personal information that Deloitte Tohmatsu Group acquires through its website, Privacy Statement has been established.
Privacy Statement applies to handling of such personal information for its website-specific characteristics.

 

This Privacy Policy is executed in Japanese language. Japanese language shall be the governing language.
Any translation of this Privacy Policy into any other languages other than Japanese is for convenience of reference only.