Deloitte Tohmatsu Group Privacy Policy for Shannon Form (tohmatsu.smartseminar.jp)

Initiatives to Protection of Personal Information

As a personal information handling business operator as defined in the Act on the Protection of Personal Information (hereinafter the “Act on the Protection of Personal Information” or the “Act”), each entity of Deloitte Tohmatsu Group (Deloitte Japan) recognizes the need and importance of protection of personal information. To ensure rigorous protection of personal information, each entity of Deloitte Tohmatsu Group (Deloitte Japan) sets forth and complies with the basic policy below concerning protection of personal information, and familiarizes all personnel with this policy (hereinafter “this Privacy Policy”).

*   Deloitte Tohmatsu Group (Deloitte Japan) is a collective term that refers to Deloitte Tohmatsu LLC, which is the Member of Deloitte Asia Pacific Limited and of the Deloitte Network in Japan, and firms affiliated with Deloitte Tohmatsu LLC that include Deloitte Touche Tohmatsu LLC, Deloitte Tohmatsu Consulting LLC, Deloitte Tohmatsu Financial Advisory LLC, Deloitte Tohmatsu Tax Co., DT Legal Japan, and Deloitte Tohmatsu Group LLC. Please click here for the list of entities comprising Deloitte Tohmatsu Group (Deloitte Japan).

1. Basic Policy

1. Each entity of Deloitte Tohmatsu Group (Deloitte Japan) complies with the Act on the Protection of Personal Information, guidelines issued by relevant authorities, and other laws and regulations concerning proper handling of personal information.

2. Each entity of Deloitte Tohmatsu Group (Deloitte Japan) acquires personal information in a proper manner, and except as otherwise provided for by law, uses such information within the purpose of utilization of personal information that has been disclosed in advance, was informed or explicitly stated at the time of receipt.

3. In order to prevent loss, alteration or leakage of personal information, each entity of Deloitte Tohmatsu Group (Deloitte Japan) implements appropriate security controls for handling of personal information including information security.

4. Each entity of Deloitte Tohmatsu Group (Deloitte Japan) reviews, on a regular basis, its management system and efforts for the protection of personal information to attain continuous improvement.

2. Handling of Personal Information

By posting this Privacy Policy on this form, each entity of Deloitte Tohmatsu Group (Deloitte Japan) discloses in advance the purposes of utilization of personal information and potential joint utilization of personal information.

[1] Types of personal information

Deloitte Tohmatsu Group acquires the following personal information for the purposes set forth in “[2] Purposes of Utilization of Personal Information ”.

(1) Personal information entered into this form and sent to Deloitte Tohmatsu Group (Deloitte Japan) (e.g. company name, department name, name, e-mail address and telephone number)

(2) Browsing data on specific websites of which URLs begin with https://tohmatsu.smartseminar.jp that are provided by Deloitte Tohmatsu Group (Deloitte Japan) (this is acquired by associating with the personal information provided in the preceding item (1) of this section)

(3) Browsing data on specific websites within “deloitte.com” that are provided by Deloitte Tohmatsu Group (Deloitte Japan) i.e., websites that appear with the text “JP-JA” at the upper right corner (this is acquired by associating with the personal information provided in item (1) of this section)

(4) Read receipts and URL click history for e-mails sent from Deloitte Tohmatsu Group (Deloitte japan) (they are acquired by associating with the personal information provided in item (1) of this section)

[2] Purposes of Utilization of Personal Information

(1) To introduce and/or provide accounting audit and assurance services, risk advisory services, financial advisory services, consulting services, tax services, legal services, and various other services to be offered or rendered by each entity of Deloitte Tohmatsu Group (Deloitte Japan) (including procedures to check independence and conflicts of interest, etc.); 

(2) To provide information through publications (including newsletters and other information provided on websites, by email, and by other means) issued by each entity of Deloitte Tohmatsu Group (Deloitte Japan), and to provide information on sales and/or subscriptions of such publications; 

(3) To inform of and operate various seminars and study sessions; 

(4) To conduct questionnaire surveys, etc. for the purpose of quality improvement of various services offered by each entity in Deloitte Tohmatsu Group (Deloitte Japan) and other purposes, and summarize and analyze their results;

(5) To make proposals, take statistics, conduct researches and respond to requests for advice from public organizations concerning services provided by each entity of Deloitte Tohmatsu Group (Deloitte Japan), and to otherwise engage in contribution to society;

(6) To respond to various inquiries from you; and 

(7) To implement comprehensive risk management based, inter alia, on the requirements for compliance with laws and regulations and quality control.

 [3] Joint Utilization

A. Joint Utilization by Entities of Deloitte Tohmatsu Group (Deloitte Japan) 

Each entity of Deloitte Tohmatsu Group (Deloitte Japan) may jointly utilize the acquired personal data with entities as specified in “[3](2) Scope of joint users” of this Privacy Policy. 

(1) Items that may be jointly used:

・ The personal information stated in “[1] Types of personal information” of this Privacy Policy

・ Matters concerning inquiries 

・ Matters concerning services provided 

(2) Scope of joint users :

・ Deloitte Touche Tohmatsu Limited (hereinafter referred to as “DTTL”) and their related entities (please click here for details) 

・ Member firms of DTTL and their related entities (please click here for the list of entities) 

・ Deloitte Tohmatsu Group (Deloitte Japan) (please click here for the list of entities) 

(3) Purpose of joint use:

・ Within the scope in the “[2] Purposes of Utilization of Personal Information” of this Privacy Policy, it may be jointly utilized on a need basis

(4) Entity responsible for management of joint utilization: Deloitte Tohmatsu LLC

[4] Provision to Third Parties

As a rule, entities of Deloitte Tohmatsu Group (Deloitte Japan) do not provide personal data to any third parties, except where such provision is permitted by applicable laws or regulations, or where the person is deemed to have consented to such provision under the purpose or policy of applicable laws and regulations.

[5] Provision to Third Parties in a Foreign County

When an entity of Deloitte Tohmatsu Group (Deloitte Japan) provides personal data to a third party in a foreign country (hereinafter a country or region located outside the territory of Japan), it provides the personal data only to a person establishing a system conforming to standards prescribed by rules of the Personal Information Protection Commission as necessary for continuously taking action equivalent to the one that it shall take concerning the handling of personal data, or it provides personal data only when a consent on such provision to a third party in a foreign country is obtained in advance from the principal.

3. Management of Personal Information

(1) Each entity of Deloitte Tohmatsu Group (Deloitte Japan) strives to keep personal data accurate and up to date within the scope necessary to achieve a utilization purpose.

(2) In order to prevent loss, destruction, alteration or leakage of personal information, each entity of Deloitte Tohmatsu Group (Deloitte Japan) safely manages personal information and takes appropriate information security measures against unauthorized access, computer viruses, etc.

(3) Each entity of Deloitte Tohmatsu Group (Japan Group) appoints an individual responsible for management of personal information to implement appropriate control over personal information. Each entity of Deloitte Tohmatsu Group (Deloitte Japan) ensures appropriate handling of personal information in its day-to-day business by offering training programs focused on protection and proper management of personal information for partners, directors and other staff.

(4) Each entity of Deloitte Tohmatsu Group (Deloitte Japan) appropriately supervises its personnel and its trustees with respect to the handling of personal information. 

4. Procedures to Comply with Requests on Retained Personal Data for Disclosure, Correction, utilization cease etc.

Upon receiving a request on any personal data retained, such as a request for disclosure, correction and utilization cease, etc. under the Act on the Protection of Personal Information, each entity of Deloitte Tohmatsu Group (Deloitte Japan) will appropriately meet such request pursuant to applicable laws and regulations.

(1) Procedures: Please contact the Help Desk indicated below. Help Desk will inform you of the specific procedures to follow.

(2) Help Desk of each entity of Deloitte Tohmatsu Group (Deloitte Japan): Please click here.

5. Complaints/Inquiries

If you have complaints, opinions or questions regarding the handling of personal information by each entity of Deloitte Tohmatsu Group (Deloitte Japan), please contact here.

* Except in the case of joint utilization, management of personal information is implemented by each entity of Deloitte Tohmatsu Group (Deloitte Japan) at its own responsibility, and no other entities within Deloitte Tohmatsu Group (Deloitte Japan) or no other member firms of DTTL or their related entities will be jointly liable for such management without a basis of individual and specific circumstances. 

6. Cookies issued by Deloitte Tohmatsu Group

If you do not want Deloitte Tohmatsu Group (Deloitte Japan) to acquire cookies and information stated in item (2)of “[1] Types of Personal Information” of this Privacy policy, please remove and reject our cookies . Please refer to your browser's help menu for details on cookie settings. 

If you do not want Deloitte Tohmatsu Group (Deloitte Japan) to acquire cookies and information stated in item (3)of “[1] Types of Personal Information” of this Privacy policy, please remove and reject our cookies . You can change your settings to control cookies. Please find detailed information from here.

7. Revision of the Privacy Policy

Each entity of Deloitte Tohmatsu Group (Deloitte Japan) may from time to time revise all or a part of this Privacy Policy as necessary. When revisions are made, the updated Privacy Policy will be posted on this form, or notified by other appropriate means.

Privacy Statement

In order to handle personal information properly and in good faith that Deloitte Tohmatsu Group acquires through its website, Privacy Statement has been established. 

Privacy Statement applies to handling of personal information acquired through web sites for its website-specific characteristics.