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As CIOs shift their focus from responding to the COVID-19 crisis to recovering and thriving (with the goal of becoming better prepared to function in the “new normal”), tech spend optimization will be high on their agenda. They may have good reason to tighten their belts. A recent Forrester report predicts a 50% chance of US and global tech markets shrinking by 2% or more yearly in the event of a deep recession.1 Many companies are already cutting costs in anticipation of lean times, as indicated by an IDC report that reveals a 5.1% expected reduction in global IT spend for 2020.2
Many organizations have turned to cloud to help them cope with the chaos, especially in an unpredictable revenue environment where technology fixed costs are hard to justify. In fact, a recent report by cloud software company Flexera shows that planned cloud usage is increasing for 57% of the organizations surveyed.3 According to Deloitte’s “Save-to-Thrive” report,4 cloud is expected by 80% of respondents globally to be the most relevant technology in the next normal—especially as it helps organizations move to an elastic, consumption-based model.
However, as cloud spending ramps up without putting necessary controls and governance around consumption, spending waste is becoming a major issue. As Flexera reports, such waste can account for up to 30% of total IT spend, and executives cite avoiding waste as a significant challenge.5 To effectively realize cost savings and help realize the transformative promise of cloud, CIOs must strategically plan new cloud migrations, optimize cloud spending, and closely monitor and govern their cloud ongoing deployments.
Strategic cloud migration planning
Strategic cloud migration begins with building a strong business case across the portfolio, starting with identifying factors that contribute to tech spending. Typical cost factors include infrastructure, application, outsourcing, and labor costs. Other cost contributors that are often overlooked, but can significantly contribute to increased costs, are region-specific cloud costs (energy, carbon penalties, real estate taxes, and duties), data transfer costs, security costs, and refactoring costs that compound over time as migration efforts progress. The impact on spending for each of these cost factors should be thoroughly analyzed, and organizations should look for ways to realign, redistribute, or reduce migration costs where it’s feasible to do so without affecting performance.
As an example of how to strategically examine and realign costs, let’s look at a large financial services organization that wanted to accelerate the migration and decommissioning of its on-premise analytics platform and shift to AWS Elastic MapReduce (EMR). The organization clearly outlined savings and total cost of ownership for applications on AWS and the on-premise environment by identifying one-time, current, and future costs. It also defined an optimal migration path for migrating suitable applications to the cloud platform based on application attributes. Based on this effort, the organization migrated large data sets to AWS and lowered its storage costs by more than 50% compared with their on-premise environment costs.
Optimizing cloud spend
In addition to strategic migration planning, organizations should also examine ongoing cloud operations to optimize spend. Why? Because, according to a recent Gartner report, organizations that don’t optimize their cloud spend may overspend by 70% or more.6 Therefore, to avoid such overspending, it’s essential to understand cloud spend and optimize it as much as possible. That optimization starts with controlling waste.
The causes of cloud-spending waste
Many factors contribute to cloud-spending waste.
Other factors that can contribute to increased spend include a lack of visibility and cost insight for cloud components; siloed architecture, frameworks, and governance mechanisms; complex pricing for cloud subscriptions; and inadequate cloud service provider tooling.
Controlling cloud spend waste
To control increased spend and optimize costs, it’s essential to define spending procedures and use technology to monitor and enforce those procedures. Some steps companies can take include:
Tools that can help monitor waste include auto-scaling and self-service features that make tracking usage easier. For example, companies can deploy cost optimization applications that generate insight on usage to manage and optimize cloud spend. These applications are often priced as a percentage of cloud spend (often 1% to 3%), and the ROI depends on the current state of cloud resources. One caveat: Take care to ensure that procedures to reduce waste don’t impede productivity or insert manual approval processes that will only slow down operations. That’s an undesirable tradeoff.
Ongoing spend optimization: Developing a governance structure for cloud spending
It’s not enough to have a strategic cloud migration plan and optimize cloud spending. Ongoing spending management requires careful governance. An effective cloud spend governance model should prescribe and enforce clearly defined spending guidelines and establish processes to maintain savings and automate implementation of optimization recommendations.
Focus areas for the governance process include access provision controls, cost views for provisioned resources, resource quota management, automatic shutdown policies, and reserved instance purchase strategy. Additionally, governance efforts should involve defining and measuring KPIs, including, but not limited to:
The goal of governance should be to enable the organization to optimize spend long-term, with the ability to adjust as circumstances and business goals change over time.
Cloud clearly provides organizations with significant benefits, such as the increased flexibility and agility to meet the demands of an ever-changing environment. However, to realize the transformative promise of cloud, it’s critical to manage cloud costs—both during and after migration. Therefore, organizations must be strategic with their migration efforts and effectively control cloud costs to avoid wasteful spending. Long-term, they must also govern their cloud implementation wisely to continually optimize spend. Those organizations that practice spend optimization will position themselves to not only survive, but also thrive.
Akash is a principal and market offering leader for Cloud Strategy, Architecture, & Transformation at Deloitte Consulting. He has over 18 years of experience with technology management and business process consulting with a predominant focus in the Financial Services Industry. He has experience in helping clients drive technology strategy, leveraging technology to create new business propositions, IT transformations, infrastructure and cloud strategy, and global operating model programs. Akash also leads Deloitte's Cloud offering for the Insurance industry.
Jagjeet Gill is a principal in Deloitte’s Strategy practice, with more than 15 years of global consulting experience advising technology-sector clients on large-scale IT-enabled business transformation and restructuring efforts. He has significant experience in advising clients on XaaS business model transformation, IT strategy and transformation, enterprise architecture, IT cost effectiveness, agile transformation, and transformation program management. Gill is based in San Jose and is on LinkedIn at www.linkedin.com/in/jagjeetgill/.