Medical device regulatory changes affect the bottom line
Planning for compliance with regulatory changes
New or updated medical device regulations—from the International Organization for Standardization (ISO), the European Union, and a group of nations that have adopted the Medical Device Single Audit Program (MDSAP)—are refocusing compliance requirements for the medical technology industry. With new deadlines coming into effect, companies must plan now to avoid risks and seize opportunities.
- A call to action
- Regulatory changes affecting your organization
- Adopt a strategy
- Prepare for changes
A call to action for medical technology companies
In a global marketplace, regulatory change can result in fines, penalties, and loss of market access. Regulatory change can also emerge from outside your home market.
Consider the regulation of medical devices. Companies in the medical technology sector are currently facing a triple witching hour for medical device regulatory compliance. New regulations from the European Union, Canada, and the United States are being implemented simultaneously, and they will impact companies' bottom lines. Even medical technology companies with limited revenues and market share in the regulators' home geographies will be affected.
Changes to regulatory oversight will most certainly alter the competitive landscape. Global players need a well-developed and well-implemented plan to turn these medical device regulatory compliance requirements into a source of competitive advantage that will allow them to reap economic benefits. By embracing complexity, medical technology companies can seize opportunities to lead in the industry, effectively navigate new regulations, and disrupt through innovation.
Three regulatory changes affecting medical device organizations today
Requirements for three foundational medical technology industry programs are in flux and are expected to impact your company over the next three years. These include:
- Medical Device Single Audit Program (MDSAP), adopted by regulators in the US, Canada, Japan, Brazil, and Australia
- ISO 13485:2016
- EU Medical Device Regulations (MDR)
The changes are intended to enhance product quality and safety. They're also meant to give companies better insight into the entire product lifecycle via improved quality metrics and a more efficient inspection process.
These changes have ramifications for all medical device companies operating in these and other markets. They could require strategic organizational and process transformation not only to ensure medical device regulatory compliance but also to avoid loss of revenue and market share.
Implications for your operations and bottom line
Failure to adequately prepare for these new and revised medical device regulatory compliance requirements could result in fines, penalties, and loss of market access, which can directly and negatively impact the bottom line.
Take, for example, the current regulation of medical devices in Canada, the Canadian Medical Devices Conformity Assessment System (CMDCAS) program. As that program is phased out, companies that market in Canada will have to comply with the requirements of MDSAP. And Health Canada will soon require MDSAP audit reports from companies in order for them to obtain and maintain device licenses.
It's also important for companies to not underestimate the efforts required to implement the ISO 13485:2016 and EU Medical Device Regulations (MDR) changes.
But these mandatory compliance changes can also be an opportunity to increase efficiency of medical device regulations. Risk-based approaches, when implemented correctly, allow the organization to spend time where it most matters to their stakeholders while reducing time spent on non-value-added activity. Adoption of MDSAP will allow the organization to use a consistent methodology in medical device regulations to fulfill its regulatory obligation for multiple local markets, reducing time spent on audits.
Proper planning, preparation, and implementation of the necessary changes can lead to market share advantages, improvements to operational and quality process efficiencies, and a positive impact on the bottom line.
Overview of regulatory changes:
- Various updates that will necessitate an evaluation of and update to an organization's quality management system (QMS).
- Updates will require expansion of QMS elements across multiple functions, further involvement from senior management, and the need for additional resources, as well as time to both implement and maintain.
European Union Medical Device Regulations (EU MDR)
- The new EU MDR and associated In Vitro Diagnostic Regulation (IVDR) constitute a major change in regulations relating to the safety and performance of medical devices in the EU.
Medical Device Single Audit Program (MDSAP)
- A global harmonization effort among the US, Canada, Brazil, Japan, and Australia, which became operational on January 1, 2017.
- Health Canada has announced that as of January 1, 2019, it will terminate the current CMDCAS program and only accept MDSAP certificates.
- Additional markets and organizations, including the World Health Organization (WHO), Medicines and Healthcare products Regulatory Agency (MHRA), Health Products Regulatory Authority (HPRA), and European Union (EU), are expected to adopt this program.
Advantages to manufacturers that participate in the MDSAP program include:
- Reduction in the number of inspections and total time of inspection. A typical regulatory inspection (not "for cause") takes approximately five to ten business days—with inspections that take several weeks not being uncommon. Regulatory inspections occur every two years, except for ISO inspections, which occur at least annually. For five regulatory agencies and an ISO audit, the time could be reduced from 15 to 30 days per year to just 10 days per year.
- More consistent inspections. With only one inspection entity, the Auditing Organization, inspection of all QMS elements across multiple local regulatory requirements may result in better understanding of the applicability and suitability of the QMS to the regulations. Inspectors may see the "big picture" of the QMS with less need for an explanation of the interconnectedness of the processes and fewer translation issues.
- Less time responding to inspection outcomes. Consistent, methodical inspections can mean higher quality findings. Functional areas that might receive slightly different findings from different auditors can instead respond meaningfully to a single comprehensive finding, instead of multiple smaller findings.
Managing the complexity of medical device regulatory changes
Implementation of the regulatory changes outlined here began in 2016 and will be completed around 2020. The organizational, process, and mind-set changes required for medical device regulatory compliance are substantial. This transformation will require significant investment in time and resources. Forward-thinking organizations will be pursuing strategies that formalize a roadmap for the following:
- Assessing the changes against current state
- Closing gaps in medical device compliance
- Coordinating with notified bodies
Prepare for changes and capture benefits
Significant changes to the regulations and standards regarding the breadth and scope of the QMS are already in play. Compliance with these changes requires careful and thorough planning to properly determine both the medical device compliance timeline and the resources required to address these changes. If this transformation process isn't already underway, then urgent consideration is warranted as the timeline for implementation is relatively short.
Preparing a forward-thinking strategy will help to ensure your company's medical device regulatory compliance, avoid massive operational disruptions, and enable your organization to capture benefits from the ongoing changes.
Prefer to read the report in PDF format? Download Monitoring a regulatory convergence: Significant regulatory change for medical technology.